Keys to a successful inventory and statement of state of repairs

14 january 2017 - An inventory and statement of state of repairs should never be taken lightly. In case of disagreement about the state of a property this document establishes the responsibilities between tenant and lessor.

Keys to a successful inventory and statement of state of repairs

An inventory and statement of state of repairs should never be taken lightly. In case of disagreement about the state of a property this document establishes the responsibilities between tenant and lessor.

 

THE INVENTORY AND STATEMENT OF STATE OF REPAIRS UPON ENTRY IS A FACTUAL LISTING

The inventory upon entry should if possible be done in empty premises and in daylight.

Make sure the description of the premises corresponds to their state and all damage or defects are clearly mentioned in detail and that the owner writes down all the work he agrees to undertake.

Do not forget to check:

  • The condition of the walls, floors and ceilings: if there are holes, stains or scratches…
  • Doors and windows: check the openings and make sure all keys are available
  • The proper working of electricity, gas, water and heating
  • The cleanliness and good working order of bathroom or kitchen fittings and appliances
  • In the case of furnished premises: the condition of the furniture being provided.

Don’t forget that the tenant may not undertake any renovation or other work without the written agreement from the lessor.

If however some defects are subsequently discovered, the tenant must inform the lessor as soon as possible by registered letter.

The lessor and the tenant, who receives a copy, must both sign the inventory upon entry. This is legally part of the rental contract.

Don’t take this step lightly because it could have an impact on your security deposit!

 

THE INVENTORY AND STATEMENT OF STATE OF REPAIRS UPON VACATING PREMISES IS AN INSPECTION 

The day the premises are vacated and once the tenant has removed his furniture, the lessor or his real estate agent will undertake an inspection.

The departing tenant is well advised to be present on this occasion, so as to avoid any disagreement about the state of the apartment.

Theoretically the ageing of premises is not the responsibility of the tenant. The latter must return the premises in the same state in which he found them upon entry, however not as new. Fitted carpets, walls and floorings wear over the longer term. On the contrary damage that is not part of acceptable wear & tear such as cigarette burns, damage from domestic animals, stains or holes will be invoiced to the tenant, if not repaired beforehand.

If damage is noted at the time of leaving, the owner may hold back a sum for repairs from the security deposit. If cost of repairs is higher than the security deposit the owner may submit an additional invoice to the tenant.

 

WELL WORTH KNOWING

If no inventory and statement of state of repairs has been drawn up upon entry, the owner may ask to be compensated for all non wear & tear without having to prove it was not present upon entry of the tenant (photos, repair estimates etc.)